941-757-1664 /

Log in

Administrative Assistant

24 Sep 2021 2:42 PM | Kristie Calandro (Administrator)

POSITION TITLE Administrative Assistant

JOB SUMMARY Fawley Bryant Architecture, a full-service architecture firm with offices in Sarasota and Bradenton, Florida, is seeking an Administrative Assistant. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. The ideal candidate will be able to assist leadership, accounting, and marketing in addition to providing a positive first impression to all visitors. They should be prepared and responsive, willing to meet each challenge directly. The successful candidate will be a key component of the team, allowing opportunities for future growth within Fawley Bryant.

ESSENTIAL JOB FUNCTIONS Responsibilities include but are not limited to:

General Administrative Support

  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Screening phone calls and routing callers to the appropriate party.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Administrative oversight of staff licensure, monitoring expiration dates and facilitating renewals as needed.
  • Anticipate the needs of others to ensure their seamless and positive experience.
  • Setting up meetings, assisting with food orders, typing of memo notes, setting up lunch and learns
  • Conference Room Management (bookings, cleanliness, technology assistance)
  • Shipping and Receiving (creating shipping labels, disbursement of incoming packages, etc.)
  • Management of office and pantry supplies including maintaining proper inventory levels and ordering when necessary.
  • Maintaining cleanliness and organization of all common areas of the office as well as management of office assets (Phones, Printers, etc.)
  • Office related errands (pantry, outsourced printed materials, holiday gifts, employee celebration items, etc.)
  • Other duties as assigned

Accounting Support

  • Filing of project invoices/billing backup
  • Data entry
  • Other duties as assigned

Marketing Support

  • Data Entry/CRM
  • Market Research
  • Event Planning/Coordination
  • Community Events/research, sign ups, etc.
  • Internal/External Communication Support
  • Other duties as assigned


  • Ability to immediately implement and follow Company Core Values
  • Proficient in Microsoft Office including Outlook, Excel, Word, and PowerPoint
  • Excellent communication skills
  • Ability to multi-task and prioritize workload
  • Willingness to learn and grow


  • Knowledge in Adobe Creative Suite/Graphic Design
  • Knowledge of WordPress


  • 3+ years in an office setting and/or customer service-related atmosphere
  • Must have own vehicle

DETAILS AND BENEFITS This Job is full-time and salary is commensurate with experience. Benefits include health insurance, 401k, PTO, and discretionary performance bonuses. Fawley Bryant Architecture is an Equal Opportunity Employer and participates in E-Verify.

Email resumes to:

8430 Enterprise Circle, STE 140
Lakewood Ranch, FL 34202

941-757-1664 |

Powered by Wild Apricot Membership Software